January 4, 2026

Attendees

Milena DelVecchio, Anne Armezzani, Tina White, Kim, Eloise, Jeremy Holgate, Sharon, Gail Rees, Jess Colvin, Gabby, Heather Percival, Tara Atkins, Diane Calabro, Janice Bevaqua

Permits & Approvals

• Ice Festival permit approved

• Approval granted to hang banners throughout the year at various events

Ice Works Schedule

Laura from Ice Works will be onsite during the following times:

• Friday, January 31: 11:00 AM – 3:00 PM

• Saturday, February 1: 11:00 AM – 2:00 PM

Carriage Rides

• Saturday: 11:00 AM – 3:00 PM

• Sunday: 11:00 AM – 2:00 PM

• Tickets will be sold at The Gathering Place

• Signage with Square/PayPal will be available for ride payments and donations

• Signage needed to direct visitors to ticket sales and outline the carriage route

Restaurant Alley

• Participating restaurants to date: Silver Spoon, NYX, Sunrise

• Awaiting confirmation from Citizens Savings Bank regarding use of their parking lot

• Outdoor electrical outlet availability to be confirmed

Sanitation & Waste Management

• Charlie confirmed as point person for trash and portable restrooms

• Trash bags will be purchased by Gail

• Trash containers will be assembled at The Gathering Place

Art & Activities

• Darlene confirmed to begin paintings later this week

• Children’s Train approved by the board:

  • Location: Church parking lot

  • Saturday hours: 12:00 PM – 3:00 PM

  • Cost: $1,200

Logistics

• ABPA will have access to Matt’s truck (8-foot bed); signage required

Hosts & Media Coverage

• Denny Corby approved to provide event coverage:

  • Approximately 3 hours per day over three days

  • Cost: approximately $250 per day

• Coverage will be in addition to televised media

• Follow-up with WNEP regarding participation is in progress

Entertainment & Vendor Layout

• Layout discussions ongoing and will continue at the next meeting

Vendor Follow-Ups

• Tina will follow up with a popcorn vendor

Next Meeting

January 14 at 8:00 AM
Hosted by Café 27